YOUR PERSONAL INFORMATION - GENERAL DATA PROTECTION REGULATION (GDPR)
GDPR is bringing in new legal protection for personal information from May 2018. This tells you what personal information I hold
and why, and what your rights are. Once you have read it please complete and sign the declaration at the bottom.
Therapist’s Name – Sue Fisher
Therapist’s Contact Details:
Telephone No: 07519 985954
Email address: sue@inthezonereflexology.co.uk
Address: 32 Cromford Avenue, Carlton Nottingham, NG4 3RU
Data Controller Contact Details: As above
The Purpose of processing Client Data
In order to give professional reflexology treatments, I will need to gather and retain potentially sensitive information about your
health. I will only use this information for informing reflexology treatments and associated recommendations concerning
aspects of health and wellbeing which I will offer to you.
Lawful Basis for holding and using Client Information
As a full member of the Association of Reflexologists, I abide by the AoR Code of Practice and Ethics. The lawful basis under
which I hold and use your information is my requirement to hold your information for the following legal reasons:
‘claims occurring’ insurance
law regarding children’s records
CNHC requirements to retain information
As I hold special category data (i.e. health related information), the Additional Condition under which I hold and use this
information is: for me to fulfil my role as a health care practitioner bound under the AoR Confidentiality as defined in the AoR
Code of Practice and Ethics.
What information I hold and what I do with it
In order to give professional reflexology treatments, I will need to ask for and keep information about your health. I will only use
this for informing reflexology treatments and any advice I give as a result of your treatment. The information to be held is:
Your contact details
Medical history and other health-related information (which I will take from you at first consultation)
Treatment details and related notes (which I will take after each consultation)
I will NOT share your information with anyone else (other than within my own practice, or as required for legal process) without
explaining why it is necessary, and getting your explicit consent.
How Long I Retain Your Information for
I will keep your information for the following periods - 8 Years after the last treatment unless treated as a child, in which case
records will be kept until age 26.Your data will not be transferred outside the EU without your consent.
Protecting Your Personal Data
I am committed to ensuring that your personal data is secure. In order to prevent unauthorised access or disclosure, I have put
in place appropriate technical, physical and managerial procedures to safeguard and secure the information we collect from you.
I will contact you using the contact preferences you give me in relation to:
Appointment times
©Copyright 2018 Association of Reflexologists
Reflexology information or information related to your health
Your Rights
GDPR gives you the following rights:
The right to be informed:
To know how your information will be held and used (this notice).
The right of access:
To see your therapist’s records of your personal information, so you know what is held about you and can verify it.
The right to rectification:
To tell your therapist to make changes to your personal information if it is incorrect or incomplete.
The right to erasure (also called “the right to be forgotten”):
For you to request your therapist to erase any information they hold about you
The right to restrict processing of personal data:.
You have the right to request limits on how your therapist uses your personal information
The right to data portability: under certain circumstances you can request a copy of personal information held electronically so
you can reuse it in other systems.
The right to object:
To be able to tell your therapist you don’t want them to use certain parts of your information, or only to use it for certain
purposes.
Rights in relation to automated decision-making and profiling.
The right to lodge a complaint with the Information Commissioner’s Office:
To be able to complain to the ICO if you feel your details are not correct, if they are not being used in a way that you have given
permission for, or if they are being stored when they don’t have to be.
Full details of your rights can be found at https://ico.org.uk/for-organisations/guide-to-the-general-data-protection-regulationgdpr/individual-rights/.
If you wish to exercise any of these rights, please use the contact details given above.
If you are dissatisfied with the response you can complain to the Information Commissioner's Office; their contact details are at:
www.ico.org.uk
THERAPIST’S RIGHTS
Please note:
• if you don’t agree to your therapist keeping records of information about you and your treatments, or if you don’t allow
them to use the information in the way they need to for treatments, the therapist may not be able to treat you
• Your therapist has to keep your records of treatment for a certain period as described above, which may mean that
even if you ask them to erase any details about you, they might have to keep these details until after that period has
passed
• Your therapist can move their records between their computers and IT systems, as long as your details are protected
from being seen by others without your permission.
